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Receiving Your Financial Aid

Financial aid will not disburse until after the quarter has started. In general, aid is applied to your student account and applies to tuition, fees, and on-campus room and meal expenses at the start of each quarter. Charges not covered by financial aid must be paid by the due date. If your financial aid exceeds your charges, you will receive the balance in accordance with the refund choice you make on your Western student Account. Contact the Student Business Office for more information on your refund options.

Financial aid funds are allocated and disbursed evenly over all quarters of enrollment during the academic year.

Eligibility for tuition waiver, Western Grant, and the Viking Assistance Grant are based in part on enrollment in state-supported coursework and cannot be used for self-supporting programs or classes, including International Programs, National Student Exchange, some domestic exchanges, Extended Education including online courses and correspondence courses, Summer Programs, and other off-campus programs. If you were awarded a tuition waiver, a tuition waiver scholarship, Western Grant, or Viking Assistance Grant and will be enrolled in any of these programs or courses, the award must be reduced or cancelled depending on your mix of enrollment in regular main-campus courses and self-supporting courses. Funds may be replaced with any remaining loan eligibility upon request.

Summer Financial Aid

The Summer Financial Aid Application is generally available in mid April.

Financial aid for summer quarter is limited to PLUS Loan, Alternative Student Loan (for eligible students), and any remaining annual eligibility for Federal Direct Loan and Federal Pell Grant.

Correspondence and Independent Learning courses

Current and future financial aid eligibility is dependent on successfully completing correspondence courses in the initial term of enrollment even though the correspondence program may allow up to six months to complete correspondence coursework.

See the FAQ or contact the Financial Aid Department for more details on financial aid and correspondence coursework.

Reviewing Your Award and Accepting Your Aid

Generally, initial Financial Aid Award Notices are sent via U.S. Mail to first-time freshmen and new transfer students. Award Notices for subsequent years, financial aid revisions, and all official Financial Aid Department correspondence are provided to students electronically via email and Web4U.

Important Note: Regularly monitor your Western student email account as this is where you will receive all official communication from the Financial Aid Department!

PLUS Loan Application

Federal PLUS loan borrowers need to apply at studentloans.gov and select Complete PLUS Request Process. Borrowers must pass a credit check and complete a Master Promissory Note. Graduate students must complete Entrance Counseling. The application for Western is available in mid-April for the following academic year.


Aid is awarded on an assumption of full-time enrollment. To avoid delays in aid disbursement, please notify the Financial Aid Department if you will be enrolled for other than fulltime status.

Credit requirements based on enrollment status:
Status Undergrad Postbac Graduate
Full-time 12 or more 12 or more 8 or more*
3/4 time 9-11 9-11 6-7*
1/2 time 6-8 6-8 4-5*
<1/2 time 5 or less N/A N/A
*Undergraduate coursework taken by graduate students must be reviewed by Financial Aid to determine whether such coursework can be funded through federal student aid programs.
Note: Do not register for courses that you do not intend to complete for purposes of qualifying for aid.

Changes in Enrollment:

On the second Friday of each quarter, the student enrollment status is recorded and used as the final basis for determining eligibility for all federal, state, and institutional aid programs, as well as some scholarship programs. This recording date is commonly referred to as the quarterly enrollment status "lock" or "census" date.

2017 - 2018 Lock Dates:
Fall Quarter: October 6, 2017
Winter Quarter: January 19, 2018
Spring Quarter: April 13, 2018
Summer Quarter: July 6, 2018

2018 - 2019 Lock Dates:
Fall Quarter: October 5, 2018
Winter Quarter: January 18, 2019
Spring Quarter: April 12, 2019
Summer Quarter: July 5, 2019

If you receive aid from the above programs at the beginning of the quarter based on a higher enrollment status than your enrollment status at the lock date, your aid may need to be reduced to correspond to your locked enrollment status. In such circumstances, you would likely owe a repayment. Conversely, if you increase your enrollment status by the lock date, you could become eligible for additional funding.

You may change your enrollment status prior to the lock date, but your financial aid may need to be revised. The quickest way to make this change is to notify our office in writing as soon as you know what your enrollment status will be. If you add courses after your aid has been disbursed, be sure to pay any additional tuition charges by the tuition payment due date to avoid late payment fees.